Job Description

Administrative Assistant I (WTYC) Location Gardnerville, NV : Under direct supervision the Administrative Assistant I performs a variety of administrative duties and tasks. Maintains confidentiality of all privileged information. Minimum Qualifications

• High School Diploma plus two years administrative or secretarial experience; or equivalent combination of education and experience.

Essential Duties & Responsibilities

• Maintains the Washoe Tribe Youth Corps (WTYC) Filing system.

• Assists the Program Manager with the maintenance of budget information for grants, coordination of activities, meetings, training opportunities, scheduling and staff needs.

• Maintains contractor files.

• Downloads photos, and assists in web page maintenance and creation of informational flyers and brochures.

• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.

• Screens incoming calls and correspondence; exercises judgment and responds accordingly.

• Records and delivers messages or transfers calls to voice mail when appropriate.

• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.

• Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.

• Maintains financial records; processes accounts payable, purchasing and travel documents.

• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.

• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.

• Prepares and issues receipts for payments.

• Establishes and maintains an effective filing and retrieval system.

• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.

• Photocopies, collates, distributes, and files documents.

• Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.

• Maintains inventory of office supplies.

• Maintains a log for vendor expense.

• Receives, sorts, logs, and routes mail.

• Attends meetings and takes minutes as requested.

• Performs errands for the Director as needed.

• Performs other duties as required.

Knowledge, Abilities, Skills, and Certifications

• Knowledge of modern office practices, procedures, and equipment.

• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.

• Knowledge of records management and basic accounting procedures.

• Knowledge of the functions and structure of the Washoe Tribe.

• Ability to accurately type 60 words per minute.

• Ability to communicate effectively in the English language both verbally and in writing.

• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.

• Ability to represent the organization in a professional manner, building respect and confidence.

• Ability to handle multiple tasks and meet deadlines.

• Ability to carry out instructions furnished in verbal or written format.

• Ability to work independently with minimal supervision.

• Ability to demonstrate excellence in everything, and continually seek improvement in results.

• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands

• While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

• Work is generally performed in an office setting with a moderate noise level.

• Conditions of Employment:
• Benefits
• Paid Holidays

Please note:

Hiring preference is provided to members of the Washoe Tribe of Nevada and California followed by members of other federally recognized tribes. Must pass and comply with the PL101.630-Indian Child Protection and Family Violence Protection Act. Washoe Tribe of Nevada and California requires any designated candidate to complete a pre-employment drug/alcohol screening, must possess a valid NV or CA. driver license within thirty (30) days of employment, (when applicable) and PL 101-630 Criminal / Character Investigation background check.

Medical

Nevada & California- Federal Employee Benefits Program (FEHB) provides employees with numerous medical plan options to best fit each employee's specific medical needs, residence service area, and budget. The employee's also have the options for Transamerica Supplemental Insurance by payroll deductions.

Dental & Life

Nevada & California- Guardian PPO $1500 Annual Maximum Benefit, Dental Guard Preferred, Calendar Year deductible $50.00. Included with Guardian the Tribe offers a $50,000 Basic Term Life for employee only coverage.

Vision

Nevada & California- VSP Wellness eye exam $10.00 copay, prescription glasses $25.00 co-pay, standard lenses covered allowance $130.00 every 2 years, and contacts in lieu of glasses.

13 Paid Holidays Per Year!

New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Indian Day, Nevada Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, and one Floating Holiday.

Job Tags

Full time, For contractors, Work at office,

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